How to ensure successful implementation of a project



Project implementation

Project implementation is the fifth phase in the Project Life Cycle. It brings about the conversion of strategies to deliveries. It is headed and controlled by the project manager, who ensures that the project is carried out successfully to the satisfaction of all the stakeholders involved. Project implementation follows set criteria outlined during the planning phase after assessing all possible risks involved in the project.


Instructions

Step 1

Planning

Detailed planning has to be done prior to project implementation. Without planning, there would be no focus and direction and the implementation would avail to no good. Planning eliminates the possibility of foreseen and unforeseen risks by studies of the project set up, stakeholder requirements, past projects, history of risks in similar projects, etcetera.

Step 2

Motivate team

The project manager acts as mini-CEO of the project. He / she is directly responsible for the performance of the team in carrying out the project successfully. The project manager has to motivate the team, especially in building good team spirit. A good understanding of each team members’ strengths and weaknesses will go a long way in assigning different tasks accordingly that benefits the team and the project as a whole.

Step 3

Communication

Without good communication between all members involved, including stakeholders, the project cannot be carried out. Communication in its varying forms have to be stressed upon to arrive as common or mutually agreed upon decisions which directs the implementation of the project. All forms of communication are via the project manager, who have to be kept in the loop and acts as leader and mediator between stakeholders and team members.

Step 4

Resources

Any project execution requires resources. It may be in the form of cost, raw materials, human resources, or technical back-up as and when required. The project sponsor has to work along side the project manager, especially in providing the necessary funds, for carrying out the project.

Step 5

Use guidelines and charts

A project manager has the options of using one or more of the many tools available for charting out the project stages and development. It can range from the use of time, to man power to costs. It is advised that project managers adopt or use these tools for the success of the project. Some of these project tools are the Gnatt Chart,, Pareto Diagrams, Bar Charts, Responsibility Matrix and the Work Breakdown Structure.

Step 6

Time

Time is money. A delay in the project can cost the sponsor huge amounts of funds. It is of vital importance that the project be done on time so as not to delay the project, or increase project costs, but to also ensure that discipline is formed for the success of future projects.


Things Needed
✯ Project plan
✯ Project team
✯ Project tools like Pareto Diagram, Gannt Charts, Responsibility Matrix, etcetera
✯ Resources
✯ Proper Communication between all stakeholders


Tips & Warnings
✯ Risk assessment is very important prior to implementation of project
✯ Proper planning ensures that half the work of the project is already carried out prior to implementation
✯ Time is a major factor. Time delays can affect the projects success and quality on the whole.


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Comment: 2
  •  
    Selley  21.12.2015 17:32

    Thanks Rena. :)

  •  
    Bradshaw  26.02.2016 09:03

    well-structured, nicely put, thanks for the tips!


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